Student Event Application Form

This form is to be completed and submitted by the Sunday, AT MINIMUM two weeks prior to your event.

Please fill in all required fields.


PART I: CHECKLIST & POLICY INFORMATION

All events must abide by and follow the UNB Student Disciplinary Code, Harassment Policy, Alcohol Policy, Hazing Policy, as well as the UNBSU Clubs and Societies Policy.


Please ensure that the following has been completed BEFORE submitting your application:

PART II: PRIMARY EVENT ORGANIZER (PEO) INFO
PART III: GENERAL INFORMATION

Please note: it is your responsibility to book the event venue/location prior to submitting this application, you can confirm the booking once your application is approved

It is important to consider the needs of your guests when booking your venue. Please consider using a venue that is accessible.

The number of guests must NOT exceed the room capacity.




































Please note: your guests will be required to bring government issued ID to your event if alcohol is being served.



NOTE: The following question is for in-house residence events ONLY

PART IV: COMMUNITY RELATIONS, PHYSICAL ACTIVITY, FOOD, TRAVEL and OTHER RISKS
Please note: City of Fredericton By-Laws and all other municipal and federal laws must be adhered to at all times.

Please note: All required waivers (Student Union Clubs and Societies Waivers ) must be signed by participants in advance of the event, and submitted to the Student Events Review Committee, or your Review Team (GSA, SU, UREC).

For waivers and contracts please contact, riskmgmt@unb.ca

Proof of first aid - photocopy/image of current first aid certificate (Please have this ready to submit if and when your reuest has been approved)

Please note: A photocopy of current first aid certificate is required for any event that involves physical activity, if UNB Campus Patrol or Proctor/s are NOT present. Please note, some events of higher risk may require first aid attendants with greater certification

The following forms are required BEFORE you depart: travel waivers (Student Union Clubs and Societies Waivers ), list of attendees, trip itinerary form, bus monitor (if applicable), driver authorization form (s), proof of insurance, rental agreement and/or ticket information attached.










Please note: liability resides with the owner of the vehicle if a personal vehicle is used.


PART V PRIMARY EVENT ORGANIZER CONTRACT

Primary Event Organizer Contract – To be submitted with completed Event Application Form

I, (Your Full Name Below) hereby agree to act as the primary event organizer (PEO) on (Event Date Below) on behalf of (Group Name Below) for the following event (Event Name Below).

I am fully aware that:

  1. I understand that by organizing the event, I may be held personally liable for incidents related to the event, in the case that the information I have provided is inaccurate or not adhered to.
  2. I will ensure that the planning of the event complies with the student event risk management policy.
  3. I will ensure that the rules/procedures for the event are communicated to all participants.
  4. I will ensure that the waivers (Student Union Clubs and Societies Waivers ) and/or a list of names of all event participants are collected appropriately
  5. I will ensure that each volunteer involved in the event is aware of their responsibilities.
  6. I will refrain from the use of illegal drugs or alcohol on the day of the activity/event, and until it ends and all of the participants and volunteers have safely dispersed.
  7. I understand that as the Primary Event Organizer, it is my responsibility to attend the event in its entirety.

I agree to uphold all the requirements of the primary event organizer and agree to not consume any alcohol on the day of the event until the event ends and all the participants have safely dispersed.

Please note: by typing your name, UNB considers this your signature.

PART VI: EVENT APPLICATION FORM - CHECKLIST

Before submitting the Event Application Form to the Student Events Review Committee, please review this checklist. Depending on your event, you may be required to submit additional forms or information. For additional information about when waivers (Student Union Clubs and Societies Waivers ) are required, please contact, riskmgmt@unb.ca

  • All waivers attached (travel, food, physical activity)
  • Insurance planning/quotes for venue or travel
  • Rental plans (tentative booking information for venue or travel
  • Copy of first aid certification (if applicable)
  • Copy of instructor certification (if applicable)

UNB and UNB Student Services are committed to protecting the personal information of all students. Personal information will be used for the purposes of reviewing Events Applications and will be accessible only to administrators. This information is being collected under the authority provided for in the New Brunswick Right to Information and Protection of Privacy Act. For more information on the protection of personal information at UNB please consult UNB Policy for the Protection of Personal Information & Privacy and the University Secretariat, University of New Brunswick, PO Box 4400, Fredericton, NB, E3B 5A3 www.unb.ca/secretariat (506) 453-4613.